supply of hardware and software for the … – Puls Biznesu

placing an advertisement: required.

The notice involves:

V	public contracts
	a framework agreement
	a dynamic purchasing system (DPS)

SECTION I: CONTRACTING

I. 1) NAME AND ADDRESS: Warmia and Mazury Regional Office, Al. Marshal Jozef Pilsudski 7/9, 10-575 Olsztyn province. Warmia-Mazury, tel. 89 5232779, fax 89 5232779.

• The website address of the contracting authority: www.olsztyn.uw.gov.pl

I. 2) ordering the Kind: local government administration.

SECTION II: OBJECT OF THE CONTRACT

II.1) DEFINITION OF THE SUBJECT OF CONTRACT

II.1.1) Title attributed to the contract by the contracting authority: delivery of hardware and software for the Warmia and Mazury Regional Office in Olsztyn.

II.1.2) Type of contract: delivery.

II.1.4) determining the object and the size or scope of the order: 1. Object of the contract includes the supply of hardware and software under the following lots:
 1) PART I – delivery of hardware and software – task No. 1, comprising:
 a) desktop computer with monitor (office) – 66 pcs.,
 b) a portable computer – 11 pcs.,
 c) office software for desktop and laptop computers listed in subparagraph a) and b) – 77 pcs.,
 d) scanner A3 – 1 pc.,
 e) scanner A4 – 1 pc.,
 f) laser printers, monochrome, network with built-in duplex A4 – 6 pcs.,
 g) Multifunction Laser A4 mono – 2 pcs.,
 h) battery for laptop Asus Eee PC 1015PE – 1 pc.,
 i) the battery for laptop Asus F5M – 1 pc.,
 j) speakers – 2 pcs.,
 k) keyboard – 17 pcs.,
 l) computer mouse – 22 pcs.,
 m) monitor 21.5 inches – 15 pcs.,
 n) 16GB flash drive encrypted 256 bit hardware AES – 29 pcs.,
 o) system software with a perpetual license – 1 pc.,
 p) licenses User CALs system WinSvrStd 2012R2 OLP NL Gov 2Proc – 166 p.,
 q) Kofax Express Desktop – 1 pc.,
 r) A3 multifunction device type I – 1 pc.,
 s) label printer – 1 pc.,
 2) PART II – delivery of hardware – a task No. 2, comprising:
 a) A4 scanner with ADF – 1 pc.,
 b) A3 multifunction device type II – 2 pcs.,
 3) PART III – delivery of a disk array, including a system backup and SAN.
 2. A detailed description of the hardware and software covered by Part I of the contract is given in Annex 6 to the terms of reference.
 3. A detailed description of the hardware covered by Part II of the contract is given in Annex No. 7 to the terms of reference.
 4. A detailed description of the hardware covered by Part III of the order is given in Annex 8 to terms of reference.
 5. The descriptions contained in Annexes 6, 7 and 8 to terms of reference include minimum requirements for the products covered by the contract, which means that the contractor may offer object of the contract is characterized by better technical parameters and / or performance.
 6. In the case where the best offer for the execution of the contract PARTS AND the total price per desktop computer with monitor and software, office or laptop with office software will be equal to or greater than the amount of PLN 3,500.00 gross, ordering a possibility of cancellation proceeding pursuant to Article . 93 paragraph. 1 pt 4 Public Procurement Law.
 7. The Contractor shall deliver the products covered by the contract to the headquarters of the customer – Olsztyn, Al. Marshal Jozef Pilsudski 7/9, the premises indicated by the customer.
 8. Delivery of products covered by the contract will transport contractor and the contractor’s expense, in non-returnable packaging factory.
 9. The supplied hardware and software must be brand new and free from technical defects, approved for marketing and use in accordance with the requirements specified in the terms of the contract.

II.1.5)
 

is expected to provide supplementary contracts

• Identification of the subject and the size or scope of supplementary contracts

II.1.6) Common procurement vocabulary (CPV): 30.21.31.00- 6, 30.21.30.00-5, 30.23.60.00-2, 48.42.20.00-2, 32.42.00.00-3.

II.1.7) whether submitting a partial offer: yes, number of lots: 3.

II.1.8) whether submitting a variant offer: .

II.2) TIME DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION: Duration in months: 30.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL

III.1) bid bond

Information on security: ordering is not demanding contributing the bid bond

III.2) down payments

III.3) CONDITIONS FOR PARTICIPATION IN THE PROCEEDINGS, AND DESCRIPTION OF THE EVALUATION OF FULFILLING THE CONDITIONS

• III. 3.1) Entitlements to perform specific activities or actions, if the law imposes an obligation to have

  Description of how to assess compliance with this condition

• III.3.2) Knowledge and experience

  Description of how to assess compliance with this condition

  • Performance in the last 3 years prior to the deadline for submission of bids, and if activity period is shorter – in this period:
     a) in the case of components and order – at least two contracts with a value of not less than the gross PLN 250,000.00 each, the object of which was the supply of hardware and / or software.
     b) In the case of the second order – at least two contracts with a value of not less than the gross PLN 25,000.00 each, the object of which was the supply of hardware and / or software.
     c) In the case of the third order – at least two contracts with a value of not less than the gross PLN 80,000.00 each, the object of which was the supply of hardware and / or software.

• III.3.3) technical Potential

  Description of how to assess compliance with this condition

• III.3.4) persons capable of performing the contract

  Description of how to assess compliance with this condition

• III.3.5) Economic and financial

  Description of how to assess meeting the conditions

III.4) INFORMATION STATEMENT OR DOCUMENTS TO BE PROVIDED FOR THE CONFIRMATION OF FULFILLING THE CONDITIONS OF PARTICIPATION IN THE PROCEEDINGS, AND NON UNDER ART. 24 UST. 1 LAW

III.4.1) in demonstrating compliance with the conditions referred to in Art. 22 paragraph. 1, apart from declaring about fulfilling conditions for participation must be submitted:

• list made, but in case of periodic or constant benefits also made, major supplies or services in the last three years before the deadline for receipt of tenders or requests to participate, and if the period of activity is shorter – in this period, with giving their value, object, dates of execution and entities to whom the supplies or services were performed, and attaching evidence, whether they were made or are being made properly;

III.4.2) in confirming the non-liability pursuant to Art. 24 paragraph. 1 act, one should submit:

• a statement that no grounds for exclusion;
• current copy of the register or from the central records and information about the business, if separate provisions require registration or records in order to demonstrate the absence of grounds for exclusion under Art. 24 paragraph. 1 point 2 of the Act, issued not earlier than 6 months before the deadline for submitting requests to participate in the proceedings or the award of tenders;

III.4.3) Documents foreign entities

If the contractor has his habitual residence outside Polish territory, submits:

III.4.3.1) in the country in which he has his habitual residence attesting that:

• no liquidation or bankruptcy – issued not earlier than 6 months before the deadline for submitting requests to participate in the tender procedure contract or tender;

III.4.4) Documents relating belonging to the same group

• list of entities belonging to the same group company within the meaning of the Act of 16 February 2007. on competition and consumer protection or information that does not belong to the group;

III.6) OTHER DOCUMENTS

Other documents specified in point III.4) or in point III.5)

a) the completed tender form the extent of the parts of the contract for which the contractor submits a bid – Appendix 4 to the terms of the contract, b) in the case of contractors together applying for the order – the power of attorney to represent them in the contract award procedure or representing in proceedings and the conclusion of a public contract, signed by all contractors applying together for the award of the contract, including established contractor – Agent; the power of attorney must be accompanied by evidence that the person signing the power of attorney shall be authorized to make declarations of will on behalf of the contractor, c) the bid form and attachments to the offer must be signed by the person / persons authorized to make declarations of will on behalf of the contractor, the authorization must be attached to the offer unless it is clear from the documents attached; power of attorney (authorization) must be presented in the form of original or notarized copies

SECTION IV: PROCEDURE

IV.1) MODE OF CONTRACT AWARD

IV.1.1) Award Mode: Open.

IV.2) CRITERIA

IV.2.1) Award criteria: price and other criteria linked to the subject:

• 1 – Price – 90
• 2 – Time of delivery – 10

IV.2.2)

auction will be conducted electronic page address, which will be conducted:

IV.3) amendment to the agreement

provides substantial changes of provisions of the agreement in relation to the content of the offer, under which the selection of the contractor:

Acceptable changes of clauses of a contract and determining conditions for changes

1. Ordering a possibility to change provisions of the agreement in relation to the content of the offer the Contractor in the following cases:
 1) the existence of circumstances which could not be foreseen at the time of conclusion of the contract, unlawful force majeure – entitling Party to amend the agreement to the extent required for its proper implementation,
 2) the emergence of new, beneficial to the Employer technological solutions possible to implement an alternative to those provided in this Agreement; in such circumstances Contractor salary can not be increased,
 3) withdraw from the production or distribution of goods listed in the Contractor’s offer – Employer allows the delivery of a different product range, with parameters not worse than the minimum requirements laid down in Annex 1 to the Agreement, after documenting the Contractor impossibility of delivery (written information from the manufacturer or distributor ); in such circumstances the Contractor’s remuneration will not be increased
 4) the existence of objective factors preventing the implementation of the Agreement in accordance with an original maturity – entitling Party to change the date of execution of the contract, 5) occurrence (disclosure) during the execution of the agreement circumstances justifying the making clarifications / additions / changes to the contractual provisions favorable to the Employer, in the above situation the Contractor’s remuneration It will not be increased.
 2. The basis for amendments referred to in paragraph 1 is an application by one of the parties and its acceptance by the other Party.

IV.4) ADMINISTRATIVE

IV.4.1) Address of a website, on which accessible terms of reference are: http://bip.uw.olsztyn.pl/pl/ bip / tenders /
terms of reference can be obtained at: 10-575 Olsztyn, Al. Marshal Jozef Pilsudski 7/9, room 316.

IV.4.4) Time-limit for receipt of requests to participate or tenders: 09.02.2015 10:00, place : 10-575 Olsztyn, Al. Marshal Jozef Pilsudski 7/9, room 354.

IV.4.5) Date of offer: period on days: 30 (the deadline for submission of tenders).

IV.4.17) Will there be any cancellation of the contract award procedure, in case no funds from the budget of the European Union and non-returnable centers from the aid provided through Member States of the European Free Trade Association (EFTA) which were supposed to be intended to financing all or part of the order:

ANNEX I – Information Concerning Partial Offers

Part No: 1 Name: delivery of hardware and software – job No. 1.

• 1) Brief description indicating the size or scope of the order: 1) PART I – delivery of hardware and software – task No. 1, comprising:
   a) desktop computer with monitor (office) – 66 pcs.,
   b) a portable computer – 11 pcs.,
   c) office software for desktop and laptop computers listed in subparagraph a) and b) – 77 pcs.,
   d) scanner A3 – 1 pc.,
   e) scanner A4 – 1 pc.,
   f) laser printers, monochrome, network with built-in duplex A4 – 6 pcs.,
   g) Multifunction Laser A4 mono – 2 pcs.,
   h) battery for laptop Asus Eee PC 1015PE – 1 pc.,
   i) the battery for laptop Asus F5M – 1 pc.,
   j) speakers – 2 pcs.,
   k) keyboard – 17 pcs.,
   l) computer mouse – 22 pcs.,
   m) monitor 21.5 inches – 15 pcs.,
   n) 16GB flash drive encrypted 256 bit hardware AES – 29 pcs.,
   o) system software with a perpetual license – 1 pc.,
   p) licenses User CALs system WinSvrStd 2012R2 OLP NL Gov 2Proc – 166 p.,
   q) Kofax Express Desktop – 1 pc.,
   r) A3 multifunction device type I – 1 pc.,
   s) label printer – 1 pc.,
   2) a detailed description of the hardware and software covered by Part I of the contract is given in Annex 6 to the terms of reference.

• 2) Common Dictionary (CPV): 30.21.31.00-6, 30.21.30.00-5, 30.23.60.00-2, 48.42.20.00-2.

• 3) Time duration or time limit for completion: Duration in months: 30.

• 4) Award criteria: price and other criteria related to the object of the contract:

  • 1. Price – 90
  • 2. Time of delivery – 10

Part No: 2 Name: delivery of hardware – a task No. 2 .

• 1) Brief description indicating the size or scope of the order: 1) PART II – the supply of computer equipment – task No. 2, comprising:
   a) A4 scanner with ADF – 1 pc.,
   b) A3 multifunction device type II – 2 pcs.,
   2) a detailed description of the hardware covered by Part II of the contract is given in Annex No. 7 to the terms of reference.

• 2) Common procurement vocabulary (CPV): 30.23.60.00-2.

• 3) The duration or time limit for completion: Duration in months: 30.

• 4) Award criteria: price and other criteria linked to the subject:

  • 1 . Price – 90
  • 2. Time of delivery – 10

Part No: 3 Name: delivery of a disk array.

• 1) Brief description indicating the size or scope of the order: 1) PART III – delivery matrix disk containing the backup system and SAN
   2) a detailed description of the hardware covered by Part III of the order is given in Annex 8 to terms of reference.

• 2) Common procurement vocabulary ( CPV): 30.23.60.00-2, 32.42.00.00-3.

• 3) The duration or time limit for completion: Duration in months: 30 .

• 4) Award criteria: price and other criteria linked to the subject:

  • 1. Price – 90
  • 2. Time of delivery – 10